PRIVACY POLICY

This document sets forth the Privacy Policy of XXXXXXXX (“COMPANY”).  You should read this entire Privacy Policy, as well as the Terms of Use, carefully, to fully understand what information is gathered by us and how that information will be used.  By selecting “I accept”, or by using the Website (“Website”), you accept the Terms and Conditions set forth below, as well as to the collection and use of your information as described below.

COMPANY recognizes that the process of engaging in online transactions involves trust and some apprehension on your part.  We take your concerns very seriously, and make it our highest priority to ensure the security and confidentiality of the personal information you provide to us.  The COMPANY does not rent, sell, or share your personal information (e.g., your name, your address) with other people or nonaffiliated entities, except when we have your permission, or under the following circumstances:

• We will provide certain information to trusted partners who use your personal information to help us better serve you and provide you with services at this site.  These companies do not have any independent right to share information about you with any other company or person.
• We will provide information in response to subpoenas, court orders, or legal process, or to establish or exercise our legal rights or defend against legal claims.
• We will provide information if we believe it is necessary to share information in order to investigate, present, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the physical safety of any person, violations of our Terms and conditions of use, or as otherwise required by law.
• We may transfer information about you in the event that COMPANY or substantially all of its assets is/are acquired by, or merged with, another company.
• We may transfer aggregate data concerning buying preferences and emographics to third parties; this information will not contain information by or through which such third party could identify you or acquire any personal information about you specifically.

What Information we Collect

Information Collected and Stored Automatically.

When you browse, read pages or download information on the Website, we automatically gather and store certain information about your visit. This information is technical information, it is not personal in nature and does not specifically identify you.  Some of the information we automatically collect and store about your visit is listed below:

• The Internet domain and IP address from which you access our Website;
• The type of browser (e.g., Netscape, Internet Explorer) and operating system (Windows, Unix) used to access our site;
• The date and time you access our site;
• The pages you visit; and
• If you linked to the Website from another Website, the address of that Website.

This information is gathered in order to help us make the Website more useful for users and visitors to the Website.  With this data, we record certain information, including the number of visitors to the Website and the types of technology our visitors use to access the site.  This process does not record information about specific individuals and their visits.

Cookies

Cookies are small data files that are placed on your hard drive during visits to certain Websites. Our site may use cookies to collect, store, and sometimes track information for statistical purposes to improve the products and services we provide and to manage our telecommunications networks.  We do not publish nor share cookie information with third parties and we do not access any third party cookies.

Information Collected About You

From time to time, COMPANY will prompt you to supply certain information.  This includes information that can identify you, including your first and last name, telephone number, postal and e-mail addresses, and, in some cases, billing information (such as credit card number, cardholder name, and expiration date). We also may request information about your preferences (collectively “Information”). You may choose not to provide some or all of the Information.  However, you should know that this Information is necessary to fully register you as a User of the Website, and therefore, your use of the Website will be limited if you choose not to provide all the Information that COMPANY request.

You can access the Information that we collect and store about you as well as contest the data’s accuracy and completeness. You can access your information at various points on the Website.  These include:

• The My Account page on the website, where you can view, modify, or update, or change your personal information. At the My Account page, you also can change your password; and ; update or correct information related to your account.
• The My Meetings/Events page, where you can make the same changes to your account as at the My Account page.
• If you would like to otherwise personal information from our files or dispute the accuracy of such data please contact us using the Contact page on our website.

How we use your Information

COMPANY uses sensitive billing Information (such as cardholder name, credit card number, and expiration date) for the purpose of completing the transactions that you conduct on the Website. For example, we use the Information to identify appropriate event vendors and suppliers, and to provide you with updates and notices regarding your event transaction.  We also use the Information to manage your account, including processing bills; communicating with you; responding to your questions and comments; and otherwise customizing your experience with COMPANY.  We also occasionally solicit Information from you, through surveys to enable COMPANY to determine certain variables regarding your use of our Website.

Sharing Your Information

COMPANY may share your information with the following persons and entities, as follows:

• COMPANY provides some Information to suppliers, such as vendors of meeting rooms, caterers, communications providers, and other meeting related services, but we do not share your email address unless the supplier requires that address to provide the services you have requested through the COMPANY Website.  Although we request suppliers to restrict their use of the Information that we provide, COMPANY can not control how suppliers will use the Information that we provide, so we encourage you to review the privacy policies of any event/meeting supplier with which you contract through the Website.  Please note that these suppliers also may contact you as necessary to obtain additional Information about you or to facilitate your event/meeting reservation.
• COMPANY provides  some Information to third-party vendors who provide essential services or functions to the Website, including credit card processing, customer service, marketing, surveys, and fraud prevention.
• COMPANY provides some Information to business partners who may offer products or services to COMPANY and to you.  If you choose to access these optional services, we may share Information about you, including your personal Information.  Please note that we do not control the privacy practices of these third-party business partners, and therefore urge you to evaluate their practices before deciding to provide your personal Information.

Your  Options  Regarding  Messages and Other Information

When you register as a member on this website, you can choose whether you want to receive e-mail messages from COMPANY about newsletters & special offers. As a registered member, you can modify your choice at any time on the My Account page under the heading "E-mail settings." Whether registered as an member or not, you also will be given the opportunity to unsubscribe from commercial messages in any such e-mail we send. Please note  that COMPANY may, but is not obligated to,  give you the choice  of opting out  of receiving other communications, including service announcements, administrative messages, and surveys relating either to your account or to your transactions on this site.

Security

We want you to feel confident about using this service to plan and purchase your event and meeting services, so we are committed to protecting the information we collect. While no Web site can guarantee security, we have implemented appropriate administrative, technical, and physical security procedures to help protect the personal information you provide to us. For example, only authorized employees are permitted to access personal information, and they only may do so for permitted business functions. In addition, we use encryption when transmitting your sensitive personal information between your system and ours, and we employ firewalls and intrusion detection systems to help prevent unauthorized persons from gaining access to your information.

Closing an account

You can close your account by contacting us using our Contact Us page.   Please note that after you close an account, you will not be able to sign in or access any of your personal information. However, you can open a new account at any time. Please also note that we may retain certain information associated with your account for analytical purposes as well as for recordkeeping integrity.

Revisions and Consent

COMPANY expressly reserves the right, at its discretion, to modify the Privacy Policy in any way at any time.  In the event that we change our Privacy Policy we will conspicuously post those changes on our Website to keep you aware of what information we collect, how we use it and under what circumstances we may disclose it.

Children’s Privacy

COMPANY does not sell any services for purchase by children. If a child whom we know from facts or data provided to the Website appears to be under 13, and that child sends personal information to us, we will use that information only to respond directly to that child to inform him or her that we must have parental consent before receiving his or her personal information.

External Links

Third party websites that link to this Website do not operate under this Privacy Policy.  You should examine the privacy statements posted on those other websites to understand their procedures for collecting, using, and disclosing personal information.

Comments and Questions

If, after reviewing this Privacy Policy and the accompanying Terms and Conditions, you have any questions or comments about the information presented herein, please forward them to customerservice@iconvene.com.

Thank you for visiting!